Our UX writing style follows our in-product voice principles.
These guidelines apply to text in U.S. English, our source language for writing in-product content. Defer to component-level style guidance when needed, and keep in mind that in-product language is internationalized according to specific locale standards and style.
We use Associated Press (AP) style for in-product UX writing, with any exceptions noted on this page.
Use active voice in most cases and use passive voice sparingly.
In an active sentence, it's clear who's doing what. The actor is the subject, and the subject of the sentence is doing something.
At times, active voice can come across too harshly. In these cases, use passive voice. This separates the actor from the action enough to soften a sentence.
In a passive sentence, action is being taken upon the subject.
You can usually reframe a message to focus on the object, or on the actions someone could take, as another way to avoid passive voice.
Use contractions to sound more conversational and natural.
Use commonly understood contractions to keep sentences from feeling out-of-touch, robotic, or overly formal.
Some common contractions:
In general, use simple verb tenses: past, present, and future. Simple tenses are used to describe actions without specifically stating whether the actions are completed (perfect tenses) or ongoing (progressive tenses).
Use simple future tense to describe the result of an action or instant process that’s happening now, or to describe something that will occur in the actual future (i.e., not at the time someone encounters the message).
Tense | Simple | Not simple |
---|---|---|
Past | You updated this app to version 13.1. You entered an incorrect password. | You’re updating this app to version 13.1. You’ve entered an incorrect password. |
Present | Here are all of the spaces you can access. You can't undo this action. | Here are all of the spaces you’ve accessed. You’re not undoing this action. |
Future | If you turn off snapping, you won’t be able to use the relative spacing feature. Your credit card will be charged at the end of your trial. | If you turn off snapping, you won’t be using the relative spacing feature. Your credit card will have been charged at the end of your trial. |
There are a number of reasons why we use simple verb tenses for in-product writing:
If any of the following comes before the verb in a sentence, it’s not simple tense:
If the verb in a sentence ends in “-ing,” it’s not simple tense.
Use sentence case for all aspects of designing Adobe product experiences, including titles and UI elements (e.g., tooltips, tabs, menu items).
Writing in sentence case has been proven to be easier for users to read and comprehend, it sounds more friendly and less formal, and it helps better identify proper nouns and branded terms that need to be capitalized.
When to use sentence case:
Use title case only when it clarifies that we’re speaking about a specific, official entity (such as a title or name). Title case is often a marker of formality in English, and overuse can cause users stress by implying formality or officialness where it doesn’t exist.
Use all caps sparingly.
When to use all caps:
All caps should never be used to emphasize a point.
In UX content, we want to talk about what’s happening rather than who or what is making something happen.
We avoid speaking as our users. In nearly all situations, we aim to be conversational and talk to the user — not as them. Any exceptions depend on situational needs for sensitivity and clarity.
Most of the time, use second person (you, your, you’re) to address users and services.
Use first person (me, I, my) only in these situations:
On rare occasions, it can be appropriate to use we or us to mean “Adobe”:
In most situations, Adobe doesn't need to know or assume the gender of our users. So when we refer to users, we use singular they.
We don’t use “he/she” or “(s)he” — those are clunky and they exclude users who identify outside of the male/female binary.
Use any of these variants of they in their proper grammatical contexts:
Punctuation marks are an essential part of language, and they extend beyond running text. They appear in code, mathematical equations, keyboard shortcuts, file names, and more. When there are established conventions for such contexts, punctuation marks should follow those conventions.
In general, don’t use punctuation marks in place of words (e.g., "&" instead of "and" or "@" instead of "at"). And, don’t use them as design elements, or for anything purely stylistic in purpose.
For punctuation within blocks of code, use the Code typography component to differentiate the code from other written text.
Don’t use ampersands (&) in UI copy. Instead, spell out the word “and.”
Using the word “and” is more inclusive, localizable, and readable:
Don’t use apostrophes (') in place of quotation marks.
When pluralizing singular and plural words, add apostrophe-"s" when there’s no "s" at the end. For plural nouns that end with "s," add only an apostrophe.
For any other specifics on possessive apostrophes, refer to the AP style handbook.
Use asterisks ( * ) or "(required)" to establish form fields as required. Don’t use asterisks to denote anything as optional.
Make sure to use the Spectrum asterisk icon that comes built in with the design components — not the text form of an asterisk within the label string.
Don’t use asterisks in running text or labels when parentheses or a tooltip would suffice.
Don’t use the at sign (@) in place of the word "at."
Don’t use brackets ([] {}) in UI copy or running sentences. Instead, use parentheses ( ( ) ).
Try to simplify a complex sentence into multiple sentences first, but if you can’t, try a colon (:).
Colons are helpful when introducing lists of items or steps in a workflow. The lists and steps should be introduced on new lines. They’re also useful for high-level headlines or marketing-sounding UI content.
Don’t use a colon at the end of a label for a form field. The design component should already communicate the relationship between the label and the input.
When listing things, use the serial comma (also known as the Oxford comma). This means providing a comma before the word “and” when listing multiple items in a sentence.
If you’re having to use a lot of commas in a sentence, consider whether you can split the sentence up with periods or em dashes.
Use ellipses (…) when truncating text in small spaces.
Use an ellipsis at the end of the text to communicate the progress of something that is in process, such as a waiting or loading state.
In general, avoid using an ellipsis in a button. If a button will take a user to a completely different or more complicated view (such as going from a dialog to a settings panel), it can be acceptable to include an ellipsis at the end of the label text to communicate that there's more action needed beyond the button's initial interaction.
For prompt text in a picker, use an ellipsis at the end of the text to communicate that a user can select an option (e.g., “Select category…”).
For menu items, adding an ellipsis at the end of the menu item will depend on if your product is using a native (OS-level) pattern or not. For a native menu that your product is adding to, defer to the native pattern. For a menus that don’t follow a native pattern, menu items don't need an ellipsis at the end, even if the item is an action. However, it can be helpful to include one to set an expectation that a user will be taken to an entirely different modal or view and that follow-up action will be required there.
If you need to directly refer to a UI element whose name ends with an ellipsis (e.g., “Find…“) in running text, drop the ellipsis: “Use Find to search the database.”
Use the more icon (not an ellipsis as a string of text) when designing a More menu.
Don’t use emoji in any interface language.
Emoji often convey tones that may be inappropriate in certain contexts. They’re also difficult to localize, and tend to diminish readability and comprehension.
When writing about emoji, you can have one emoji or multiple emoji. The spelling is the same for both the singular and plural noun forms.
Don’t use an equals sign (=) in place of the word "equals," and don’t use this as shorthand for "meaning," "means,” or "is."
Don’t use exclamation marks (!) since they are difficult to localize and easy to overuse.
When communicating navigation, such as in breadcrumbs, use the "chevron" icon built into the component, not the greater than symbol.
Don’t use the greater than and less than symbols to communicate steps in a flow — use bulleted or numbered lists instead.
Don’t use these symbols to replace the words "greater than" or "less than." And don’t use them to accent or decorate a word.
Use em dashes (—) to separate distinct but related thoughts. Include spaces before and after the em dash.
Use en dashes (–) for number ranges and lengths of time, with no spaces before or after the en dash. Don’t use them when paired with the words “from” or “between.”
When needing to show gaps in data in a table, use an en dash to represent null, unavailable, or inapplicable values.
Use hyphens (-) between words, and with no spaces before or after the hyphen.
Don’t use the minus sign (-) in place of the word “minus,” “without,” “less,” “negative,” or other words related to subtraction.
Use parentheses ( ( ) ) to provide supplementary context.
Don’t use parentheses in simple tooltips. In rich tooltips, they can indicate keyboard shortcuts. Don’t use brackets in place of parentheses.
In general, if your text is a full sentence, add a period to the end. If it's a short, direct phrase — either standalone, or within a UI component like a toast or alert banner — don't add a period.
In the majority of cases, don’t use periods (.) or any other punctuation on the end of bulleted or numbered lists. If one list item is a complete sentence, then it would end with a period (or question mark). In this case, use periods at the end of all items.
Don’t use periods in headers or buttons.
Don’t use plus signs (+) in place of the word "and," bullet points, or as any other design elements.
Don’t use plus signs when indicating there is more of something available.
When writing titles, questions marks (?) are the only acceptable punctuation mark to include.
Avoid using question marks to ask rhetorical questions.
In UI copy, only use quotation marks (“”) when quoting someone’s words or when referring to a file or asset name. Always use smart quotation marks (also called “curly” or “directional”), except when showing code.
Smart quotation marks are easier to read because they better match the other characters in a typeface. Straight quotes may also be confused with prime symbols, which are used for measurements.
Don’t use quotation marks when directly referring to interface elements. View the Typography page for guidance on using bold text to do so.
Don’t use semicolons (;). If you need a break in a sentence, use periods, commas, or occasionally em dashes.
While semicolons are useful for connecting two related thoughts, they add a formal and academic tone to text and have shown to negatively affect user comprehension in UX writing.
Don’t use backward slashes, and don’t use a forward slash ( / ) to combine words or ideas. This comes across as noncommittal, and affects comprehension and clarity. Instead, use the words “and” or “or.” Don’t use “and/or.”
Don’t use the vertical bar (|) in running text. Avoid using it to divide information in places other than webpage titles tags and footer info. It shouldn’t be used for purely stylistic or decorative purposes when blank space between items is sufficient.
When you use the vertical bar, use an icon and not its text form. Additionally, make sure you change its name in JAWS to “Pause” for proper accessibility.
Use abbreviations consistently throughout your experience to help with predictability and usability. When writing string descriptions or alt text, be sure to write the full word so that the content can be properly localized and so screenreaders will read the actual word instead of spelling out the abbreviation.
Use K for thousands, M for millions, B for billions, capitalized, no periods. Include a space between the number and the unit of measurement (e.g., "71 M records found").
For full sentences where measurements or other numbers are present, use AP style and spell out the unit of measurement (e.g., 2 points, 2 picas, 2 pixels, 2 megabytes).
Similarly, use AP style when abbreviating measurements or time. Make sure there’s a space between the number and the unit of measurement (e.g., 2 pt, 2 MB, 2 min, 2 hr).
Use Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct, Nov, Dec (no periods).
Use Sun, Mon, Tue, Wed, Thu, Fri, Sat (no periods).
Use sec, min, hr as singular, no periods, no comma, and with a space in between the number and the unit of time (e.g., 1 hr 21 min).
Use lowercase am and pm indicators without a preceding space, unless you’re describing 24-hour time (e.g., 17:15).
Use the numerical form of $1.00 when formality is needed, or when the number is dynamic and might include cents.
Use the number form of $1 when you need a more casual, neutral tone or if there is a space constraint and you can round off to the nearest dollar.
Use the international abbreviation for the currency when you need to disambiguate types of currency (e.g., "$100 USD equals $138.21 SGD").
Use a comma to offset groups of three digits, for readability:
But for the best readability, when citing large, round numbers, spell out the word:
In running text, write out the words zero through nine, then start using the number for 10 and higher. When telling time, presenting a series or range, or providing a timestamp, use the number forms: 0 through 9.
You can adjust how you format numerals if you feel it’s appropriate for your situation. Using a number adds more emphasis than spelling out the word. For example, if you were to say “Compare two files and see the changes,” the emphasis is on the comparison, not on the number of files. "Read all eight comments" focuses on the availability of comments; "Read all 8 comments" focuses on the number of comments.
If you’re mentioning currency or time alongside other types of numbers, spell out the number to make the currency or time more prominent.
Use the percent symbol (%) instead of spelling out the word "percent."
Date formatting is contextual, and it will depend on your product and use case. Different kinds of date formatting can be used for standalone strings in running text or for strings in more data-rich views.
Some experiences might require the full format, where others might require something more compact:
Additionally, dates are often localized. For example, in Europe and the U.K., the previous date example would be written:
For U.S. English, you can also format dates as MM-DD-YYYY, using the numeral for the month instead of the word. Use a 2-digit format (including a 0, even with single digit months and days). The 2-digit format also helps make it easier to parse and compare multiple dates, especially in tables or lists:
Work with a localization expert to localize dates and times for your product’s specific cases.
Learn more about the formatting for abbreviating dates (months and days) in the Abbreviations section.
Learn more about the formatting for abbreviating time (hours, minutes, seconds, and am and pm indicators) in the Abbreviations section.
The usage of relative time is contextual, and will depend on your product and use case (e.g., timestamps as well as locale style or standards). When relative time is called for, break it down as follows. And if you’re not working in U.S. English, partner with a localization expert for your product’s specific cases:
If space is an issue, you can shorten for U.S. English as follows:
Use words like “hour,” “day,” and “month” once the time has reached that threshold for measurement. Such as:
1 hour ago
1 day ago
3 yrs ago
60 minutes ago
1 days ago
3 yr ago
For a timestamp in a video editor where precision is needed, go by hour, then minute, then second, following this formula: HH:MM:SS.
In a tutorial playlist, for example, less detail is needed. If the video is less than an hour long, omit the hours.
Avoid time zones unless absolutely necessary — if possible, dynamically convert to the user’s time zone.
Use lists to break down complex ideas and make them more readable and scannable. You can also use them to make parallel choices easy to compare.
Use an introductory phrase with a colon to lead into the list, and write each list item so it works with that phrase.
Phrase your list items to be consistent with each other as much as possible. This helps with comprehension and readability.
Some things to keep in mind when writing lists:
Capitalize the first letter of each list item and use sentence case.